When WorkflowLogBase & AsyncOperationBase start growing up fast and sometimes unreasonably you should launch bulk deletion jobs as soon as possible, which means before things get complicated and total storage exceeds 100%, in that case you may be unable to run any process within the system due to degraded performances and only Microsoft Support can help you.
In a nutshell AsyncOperationBase & WorkflowLogBase tables contain records generated whenever a workflow is triggered in the organisation as well as Business Process Flow logs.
First navigate to Advanced Settings –> Data Management –> Bulk Record Deletion.
Create a New Bulk Record Deletion and then click Next and define search criteria, choose Process Sessions entity and filter only records with Status=Completed.
You can Preview Records before moving to the next step (as you can see in the screenshot above).
In the next popup you can :
- Name your Bulk Deletion Job (by default it’s Bulk Deletion – DateTime)
- Choose whether you want to run your job immediately or later
- If you want to run your job at a scheduled time, you can also set a recurrence to run it after every x days. I would recommend to run the job every 7 days for example.
- The last checkbox allows you to receive a notification email once the job is finished, you can also pick another user to notify.
Same applies to AsyncOperationBase, you only pick System Jobs in lieu of Process Sessions as you can see below.
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